A purchase order (PO) is a document that is issued by a company to a supplier that explicitly communicates their intention to purchase goods or services from them.

Using purchase orders helps a company to streamline their purchasing process into a standard procedure.

Although purchase orders don't usually contain any contract or contract language, the purchase order is in fact a contract in itself. A purchase order is a guarantee that company A will purchase the goods or services from company B at the stated price and quantity.

The seller is protected by the PO in case the buyer refuses to pay for whatever reason.

Example of a purchase order

Example of a purchase order

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Small business purchase order system
PO management isn't just for the big boys

You don't need to be a fortune 500 company to implement a purchase ordering system. Xploite is designed for companies of any size.

Step 1 - Create a purchase order for the supplier

Go to your main purchase orders page and click on the "Add Purchase Order" button.

Select the supplier you are ordering from and enter the dates and currency then click on the "Add Products" button.

Step 2 - Add products

Build your purchase order by adding each product you are ordering from the supplier, along with the price and qualtities.

Step 3 - Click the "Send Order" link

The system will email the supplier with a link so they can acknowledge the order and add any comments if applicable.

When you receive the goods, select which warehouse to book them into and all stock is updated automatically.

Throughout the purchasing process you can keep the purchase order up-to-date by updating the order status at any time.

Also if you use Xero™ for your accounting (and we highly recommend you do) you can post purchase orders directly to keep your accounts up-to-date. View Xero™ integration

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Integrating Xploite into your business is as easy as registering for a free trial account.

You will have unrestricted access to test the system for a full 30 days. No payment details are taken and you are under no obligation to continue when your trial ends.

A truly fantastic product!!!!! We have moved our entire business operation to Xploite over the past 4 weeks. It was not only seamless but the benefits we have derived from this have been immense.

We manage the whole CRM process from enquiry, prospecting, newsletters, stock, sales orders and final product shipment through this system. The integration into Xero is also excellent.

Xploite has provided us with a truly cost effective business management package online and secure. We cannot recommend it enough!

Andrew Bird - Dropout Europe Limited

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As a small but rapidly expanding business it was important for us to establish ONE very efficient business platform that would enable us to manage as many aspects of our business through just one platform that was switched on and used all day and every day like email.

It has become a pleasure to use XPLOITE every day, from the first refreshing clear update of key business measures on the business dials and reports on the dashboard, having all salient client contact activity automatically flagged as daily tasks is like having your own PA, through to efficiently managing all sales orders and purchase orders and stock.

The icing on the cake for us though was having seamless integration with XERO our financial package, and now ALL of our business is easily and efficiently managed around XERO, XPLOITE and EMAIL! You will find new benefits every day with XPLOITE...and it really is a pleasure to use.

Kieron Malloy - GTT Europe Limited